Free proforma invoice generator for Nigeria

Quote before you deliver. Naira proforma invoices with VAT, Nigerian bank details, PDF download and native sharing. Free, no signup, and a clean document with nothing of ours on it.

Create your document

Fill it in and watch it build. It saves in your browser. Nothing is uploaded.

Document type
Template
Browse ready templates

Your business

Logo (optional)

Client

Invoice details

Line items

Amount
₦0.00

Discount, VAT and WHT

Payment details

Account name, bank name and account number, so clients never have to ask.

Notes

Download the PDF, or share it straight to WhatsApp, email or any app. No watermark, and your details never leave this device.

Your logo

Your business name

Proforma invoice

PRO-0001

Billed to

Client name

Payment terms

Payment due within 14 days

  • Item description

    1 × ₦0.00₦0.00
Subtotal₦0.00
Amount due₦0.00

Pay to

Add your account name, bank and account number.

Notes

Thank you for your business.

What is a proforma invoice?

A proforma invoice is a quote dressed as an invoice. You send it before you deliver, so the client can see exactly what they will get and what it will cost. Companies use them to approve spending, raise advances and compare suppliers before committing.

It looks like an invoice and carries the same details, but it asks for nothing yet. That is the whole difference, and the reason clients trust a business that quotes properly.

Proforma invoice vs invoice

Use a proforma invoice before delivery, when you are agreeing the price. Use an invoice after delivery, when payment is due. The proforma sets expectations, the invoice collects the money.

With this tool you do both in one place. Quote with the proforma setting, then flip the same document to an invoice when the work is done. Nothing gets re-typed.

How to create a proforma invoice in Nigeria

  1. Add your business name, contact details and, if you have one, your logo.
  2. Add the client's name and contact details.
  3. Describe each item or service with a quantity and unit price. The totals calculate as you type.
  4. Turn on VAT so the client sees the full cost including Nigeria's 7.5%.
  5. Add your bank details, then download the PDF or share it to WhatsApp, email or any app.

What a proper proforma invoice should include

  • Your business name and contact details
  • The client's name and contact details
  • A unique document number
  • The date and how long the quote stays valid
  • A clear description of the goods or services
  • The quoted amount, with VAT where it applies
  • Payment terms and your bank account details

A quote that shows the bank details and the VAT upfront gets approved faster, because the client has nothing left to ask.

Proforma, invoice and receipt in one tool

Quote with a proforma invoice, bill with an invoice, and confirm payment with a receipt. Switch between all three at the top of the form. Each one opens its own tool, and everything you typed carries over.

Proforma invoice questions

What Nigerian freelancers and businesses ask before sending their first quote.

What is a proforma invoice?

A proforma invoice is a quote you send before delivery. It tells the client what you will supply and what it will cost, so they can approve it or raise a payment before work starts. It requests no payment on its own.

What is the difference between a proforma invoice and an invoice?

A proforma invoice comes before delivery and works as a quote. An invoice comes after delivery and asks for payment. Use a proforma to agree the price, then send the invoice when the work is done.

Does a proforma invoice require payment?

No. A proforma invoice is not a demand for payment. Many clients still pay against it as an advance, especially for custom work, but nothing on the document obliges them to.

Is a proforma invoice legally binding?

No. It is an estimate, not a contract and not a tax document. The invoice you send after delivery is the document that records the sale.

Can I add VAT to a proforma invoice?

Yes. Turn on Add VAT and the estimated 7.5% is shown on the quote, so the client sees the full landed cost before approving. The rate is pre-filled at Nigeria's standard 7.5%.

Can I turn my proforma invoice into an invoice?

Yes. Switch the document type at the top of the tool from Proforma to Invoice. Every detail you entered carries over, so you never re-type the quote.

Is this proforma invoice generator really free?

Yes. It is free with no signup, no credit card and no document limit. There is no watermark, no logo of ours and no link back to us on the PDF.

Do I need an account to create a proforma invoice?

No. Everything runs in your browser and your draft is saved on your own device, so nothing is uploaded and you do not need to register.

Can I make a proforma invoice in naira?

Yes. Naira is the default currency, and you can switch to US dollars or pounds when you quote an international client.

Can I share the proforma invoice with my client?

Yes. Share invoice opens your device's share sheet with the PDF attached, so you can send it to WhatsApp, email or any other app.